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Privacy Policy


Surrey Federation of Young Farmers’ Clubs Privacy Statement

The Surrey Federation of Young Farmers’ Clubs (Surrey Young Farmers) is a registered charity – number 305155 and is part of the National Federation of Young Farmers’ Clubs (NFYFC).

Surrey Young Farmers take the issue of privacy very seriously and we are committed to protecting and respecting our members and users’ privacy. We never share or sell any personal data to a third party.

Our website uses the latest secure server technology to ensure your information is protected to the highest standard, whenever you contact us.

This Privacy Statement sets out our current data processing practices. If you have any queries or concerns regarding these practices, you should contact our County office at sandra@surreyyfc.co.uk

Membership Information

  • We obtain your personal data through the completion of a membership form which is required as part of the registration process to become a member of Surrey Young Farmers.
  • The membership information that we will require will include the members name, address, telephone number(s) (including parents for U18s), email address (including parents for U18s), date of birth, gender, health information, ethnicity, preferred spoken language, emergency contact details
  • This is used for the administration and management of your membership relationship with Surrey Young Farmers and is shared with your club, the Surrey office and the NFYFC
  • NFYFC will only contact you if you have given permission to receive marketing information about the organisation
  • For the NFYFC privacy notice please see: www.nfyfc.org.uk/privacy

Enquiry Information

For enquiries through the website or by telephone, we request name, email, telephone, address and postcode.

  • For potential members these are directed to Club Leaders
  • For potential leaders these are directed to the County office
  • For show support these are directed to the County office and onto the Cowpie Chairman
  • For Cowpie Show trade enquiries including trade stands and attractions, these are directed to the appropriate Cowpie Committee member (trade stands, attractions, classic cars). Application forms and contracts with separate terms and conditions are then issued.
  • For general show enquiries these are directed to the County office

Advanced Ticket Sales through the Cowpie Country Show website

The purchase of e-tickets through the Cowpie Country Show website is co-ordinated through TICKETsrv and tickets are electronically delivered.

TICKETsrv are bound by terms and conditions which prevent them from using this data for any other purpose. They will not sell or use your data for marketing.

When purchasing a ticket, data collected may include your name, email, phone number and address. Data that is automatically collected will include information regarding the IP address of the device, if any, through which you have made contact, and may include information derived from cookies and similar technologies that indicates the route by which you made contact.

Personal Data that you have provided may be used to fulfil a transaction with you or to provide you with a service that you have requested. If you provide Personal Data (for example an e mail address) for a particular purpose, the Personal Data may be used in connection with that purpose (for example by responding to an enquiry by email to the address you have provided).

All payments are taken via debit or credit card and this is handled securely by a secure authorised service and neither Surrey Young Farmers nor TICKETsrv receive your card details during the transaction. For further details on the process of purchasing e-tickets, please see Tickets / Help on the Cowpie Country Show website and the Privacy Policy for TICKETsrv at www.ticketsrv.co.uk.

At the point of ordering you have the opportunity to subscribe to receive information on future shows and events.

To make any amendments to your mailing preferences, please contact us by email at Sandra@surreyyfc.co.uk or by telephone on 01737 844528

If you no longer wish to receive emails from us with details of our future events, please follow the ‘opt out’ link at the foot of the latest email received

Surrey Young Farmers office and principle place of business

Something Special, Station Road, Betchworth, Surrey RH3 7BZ

Contacting us by Telephone

Calls may be recorded, for the purpose of quality monitoring and training.

Your Rights

If you have any queries about the personal information we are holding in your name, please contact our office at Sandra@surreyyfc.co.uk, who will be more than happy to review your account and update our records as required. There could be a fee incurred for this service.

Legal jurisdiction

All personal information and details held on and processed by computers situated in the United Kingdom.